Notification of Rights under FERPA

for Post Secondary Institutions

The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:

1. The right to inspect and review the student's education records within 45 days of the day the University receives a request for access. Students should submit to the registrar, dean, head of the academic department, or other appropriate official, written requests that identify the record(s) they wish to inspect.The University official will make arrangements for access and notify the student of the time and place where the records may be inspected.
   If the records are not maintained by the University official to whom the request was submitted, that official shall advise the student of the correct official to whom the request should be addessed.
2. The right to request the amendment of the students education records that the student believes is inaccurate. Students may ask the University to amend a record that they believe is inaccurate. They should write the University official responsible for the record, clearly identify the pare of the record. they want changed, and specify why it is inaccurate.
   If the University decides not to amend the record as requested by the student, the University will notify the student of the decision and advise the student of his or her right to a hearing regarding the request for amendment. Additional information regarding the hearing procedures will be provided to the student when notified of the right to a hearing.
3. The right to consent to disclosures of personally identifiable information contained in the students education records, except to the extent that FERPA authorizes disclosure without consent.
   One exception, which permits disclosure without consent, is disclosure to school officials with legitimate educational interests. A school official is a person employed by the University in an administrative, supervisory, academic or research, or support staff position (including law enforcement unit personnel and health staffl; a person or company with whom the Lhiversity has contracted (such as an attorney, auditor, or collection agent); a person serving on the Board ofTrustees; or a student serving on an official committee, such as a disciplinary or grievance committee, or assisting another school official in performing his or her tasks. A school official has a legitimate educational i nterest if the official needs to review an education record in order to fulfill his or her professional responsibility.
   [ Optional] Upon request, the University discloses education records without consent to officials of another school in which a student seeks or intends to enroll. [NOTE: FERPA requires an institution to make a reasonable attempt to notify the student of the records request unless the institution states in its annual notification that it intends to forward records on request.]
4. The right to file a complaint with the U.S. Department of Education concerning alleged failures by State University to comply with the requirements of FERPA. The name and address of the Office that administers FERPA are:
   
   Family Policy Compliance Office
   U.S. Department of Education
   400 Maryland Avenue, S W
   Washington, DC 20202-4605

   RIGHT TO PRIVACY

The Family Educational Rights and Privacy Act of 1974 is a federal law designed to protect the privacy of student's educational records. In compliance with this act, the University may release information to the general public that may be thought of as "directory information" without the written consent of the student. I- bwever, students may request that this information be withheld from the public by giving written notice to the Office of the University Registrar.

Directory information includes the following: (1) name, (2) address, (3) telephone number, (4) date and place of birth, (5) weight and height of members of the athletic teams, (6) participation in officially recognized activities and sports, (7) dates of attendance, (8) educational institution most recently attended, and (9) other information (such as major field of study degrees earned, and awards received).

Students desiring to have "directory information," as specified above, withheld from the public should give written notice of this desire to the Office of the University Registrar during the first twelve days of class during a regular semester (fall or spring) or the first four days of class during a summer term. These written notices must be given in person. No transcript or other academic or disciplinary record related to an individual student will be released without the written consent of the student for such a release, except as specified by law.